At JKS, we believe that protecting the personal data received from candidates, temps, other employees, business partners and visitors is of vital importance. All personal data is therefore processed and protected with the utmost care in accordance with the relevant regulations of the General Data Protection Regulation (GDPR).
We aim for transparency in our processing of personal data. Therefore, it is important that you take the time to read this privacy policy containing information of how we process your personal data. At JKS, we for instance receive data about applicants, temps, permanent employees and business partners. Thus, we have different privacy policies. This privacy policy applies to applicants, current and former temps as well as business partners (customers and suppliers).
On this page, you will find:
1. Data Controller
JKS is the data controller for the processing of the personal data we have received about you. You can find our contact information here:
JKS a/s
Rødkløvervej 2, Rindum
6950 Ringkøbing
CVR no. 19 68 72 36
Phone: +45 70 15 07 50
Email: info@jks.dk
You can send secure mail via www.jks.dk/kontakt
2. Processing of Personal Data
You are always welcome to contact our Data Protection Officer at privacy@jks.dk if you have questions about our processing of your personal data.
3. Cookies
When you visit our website, you automatically receive one or more cookies. Some cookies are necessary to make the website usable and will always be placed. Other cookies can be declined. A cookie is a small text file stored in your browser and recognized by the website upon repeated visits, enabling personalized information to be sent to your browser.
Cookies cannot contain viruses. Cookies have varying lifespans depending on their purpose. You can find information about which cookies we use and how to opt out by clicking on the icon in the bottom left corner of our website.
4. Purpose of Collecting Personal Data
JKS collects only the personal data necessary for specific purposes, which you can read more about below. We delete this data when there is no longer a legitimate purpose for processing it.
5. Temporary Workers’ Personal Data
5.a. When Creating a CV or Applying for a Posted Job
Purpose
We collect and process your data to perform our tasks, including job placement, temporary staffing, recruitment, and selection. More specifically, we process your data to:
Send you offers and/or information about our services and other activities, and to better coordinate these with your requirements and qualifications. These tasks are performed by our permanent staff.
Assess your suitability or availability for job placements in permanent or temporary positions or assignments, possibly using test results, reference checks, etc.
Process data for our clients related to pre-employment screening.
What personal data do we collect?
We process the data you submit via our website and in your CV and any other documents, mainly including:
Name and address
Email and other contact info
Employment status
Curriculum Vitae (education, internships, work experience, languages)
Course and education details
Driver’s license and type
Any references
Usually, all data is provided by you. If you list references, we may contact them. Information collected from references concerns your job functions and only includes general personal data.
Disclosure of Your Information
To match your qualifications and preferences with job vacancies, your data will be shared with the relevant company where necessary. That company will then process your data in relation to the position.
To ensure compliance with labor clauses, including ILO Convention No. 94 regarding wages, working hours, and other conditions, we may share:
Name and copy of passport or ID
Employment contract with your employer
Work and residence permit (for non-EU/EEA/Swiss citizens)
Payroll and proof of payment (payslips, holiday pay, public holiday and leave payments, pension contributions, travel reimbursements)
RUT registration
Work injury insurance coverage
Social security (A1 form)
Health card
Mandatory health and safety training
If applying for jobs in hospitality (hotels, restaurants, catering), we may share your data with Assistance HR Partners A/S (a JKS-owned company) to increase your job opportunities in this field.
Legal Basis
The legal basis is GDPR Art. 6(1)(f) – the legitimate interest in matching the right temps with the right jobs. For reference checks, the basis is also Art. 6(1)(f).
Retention Period
Your personal data is stored as long as relevant, but no longer than 3 years since your last activity. You can request deletion at any time.
5.b. Upon Deployment/Employment
You will receive a service agreement for signature once we have a relevant vacancy or expect to offer one soon. This agreement forms part of your employment contract. The rest (the job order) will be sent once a specific job is offered. Together, these documents constitute your employment contract.
Purpose
To administer your employment relationship, including salary payments and offering you new assignments.
What personal data do we collect?
In addition to your initial application data, we collect further information where relevant:
CPR number
Bank details
Tax information
Assignment details (location, dates, schedule, salary, agreements, pension)
Certificates, authorizations, vaccinations
Work permit, nationality
Sick leave, holidays, other leave
Parental leave
Union membership (only when required to establish or defend legal claims, cf. GDPR Art. 9(2)(f))
Work injuries
Disciplinary actions (warnings, terminations)
Some information is provided by you, some by your workplace or public authorities like SKAT.
If you fall ill during an assignment, you must report it by phone – this is stated in your agreement and job order. The call is recorded for documentation and deleted after 24 months. This enables us to pay sick leave benefits.
JKS App
You must download the "JKS Time" app to register work hours. Usually, you enter hours manually. Some locations use a clock-in system via your phone's location to verify correct check-ins/outs. The GPS data is not stored but used momentarily. Any other data entered is treated like all other personal data.
Disclosure of Your Information
We share some data with clients, including name, employee number, position, city, and any absence. In some cases, CPR number and photo may be shared to enable work commencement. Clients are informed that they must handle and delete data according to the law.
We also share the above labor clause data (see section 5.a) and may disclose payroll data to SKAT, pension providers, ATP, Workers' Compensation Agency, Holiday Account, municipalities (for benefit refunds), parental leave funds, employer education funds, external auditors, and legal advisors.
Legal Basis
The legal basis is GDPR Art. 6(1)(b) and (c), and the Danish Data Protection Act §11(2)(1,3). For work injuries: GDPR Art. 6(1)(c) and 9(2)(b). Call recordings: Art. 6(1)(f) – legitimate interest in defending legal claims.
5.c. After Employment/Deployment
JKS retains records required under accounting and tax law. In specific cases, such as work injuries, we may keep data longer.
Purpose
To assess and manage potential legal claims and fulfill legal obligations.
Legal Basis
GDPR Art. 6(1)(c) and (f). For work injury records: Art. 6(1)(c) and (f), and 9(2)(b,f).
Retention Period
Data is stored for 5 years after your last assignment unless there is ongoing activity or a legitimate reason (e.g., legal claims, injuries) to retain it longer.
6. Personal Data on Customer Employees
We process data on you if you are employed by a client and serve as their contact person for JKS.
Purpose
To:
Provide offers and information about our services
Request and review offers for JKS
Maintain business relationships
Enter and manage contracts/orders
What data do we process?
Mainly name, email, phone, job title, and company.
Disclosure
We may share customer contact data with JKS entities, applicants, partners, and subcontractors where necessary for job placements.
Retention Period
Data is retained as long as the collaboration is active and for a period thereafter.
Legal Basis
GDPR Art. 6(1)(b) and (f). Our legitimate interest is maintaining contact with business partners.
7. General
We prioritize data security and have implemented physical, administrative, organizational, and technical safeguards to prevent data destruction, loss, unauthorized disclosure, or access.
JKS has internal security rules and procedures for access control, with monitoring and logs where required.
We regularly back up our data and will notify you in case of a breach that may lead to discrimination, ID theft, financial loss, or similar harm.
Security procedures are regularly updated with new technology. We use external IT service providers under data processing agreements.
8. Your Rights
You have the right to:
Access your data
Rectify incorrect data
Request deletion in some cases
Restrict processing
Withdraw consent at any time
Object to certain processing
Data portability
Contact us at privacy@jks.dk for questions or to exercise your rights. Read more at www.datatilsynet.dk.
Complaints and Suspected Data Breaches
For questions, comments, complaints, or suspected breaches, contact us in writing or by email at privacy@jks.dk or:
JKS
Rødkløvervej 2
6950 Ringkøbing
Data Protection Officer: Tony Dai, phone +45 7174 9845
Complaint to the Data Protection Authority
You have the right to complain to the Danish Data Protection Agency. We encourage you to contact us first so we can find a solution. See www.datatilsynet.dk for contact info and guidance.
9. Changes
JKS may update or amend this privacy policy at any time due to legal changes, new technical solutions, service concepts, or similar.
The latest version is always available at www.jks.dk – this version was revised in June 2025.
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